Finance Manager (IBD)

Location: Kenya 

Reports to (Position): Managing Director

Subordinate Positions: General Accountant, Management Accountant, Credit Controller

Functional Area of Responsibility: Dept. Handling financial matters for the organisation

Key Performance Indicators:

Financial

  • Working capital management
  • Capex spend
  • Tax
  • Treasury
  • Credit Management

Business Processes

Business planning

  • Financial and management reporting
  • Business and IT controls
  • Corporate Governance
  • Risk management

 Customer

  • Internal and external stakeholder engagement

 Talent Management

  • Competent people recruited into the department
  • Competency growth
  • Performance Management
  • Managed employee relations 

 Other – HSEQ 

  • STOP quota adherence

Key Activities and/or Inputs:

 Financial Accounting

  • Proof sheets maintained for all General Ledger  extracts
  • Analyzed and reconciled Income Tax and VAT returns
  • Managed year-end and month end cut-off
  • Ensuring “today’s business is done today” – immediate processing of entries 

Monthly financial and management report (information collated from various sources to compile the report)

  • Ensure month end, year end and quarterly reports inputs are submitted by subordinates within the required timelines and within policy requirements
  • Preparing and elaborating annual financial statements (statutory and Group) to ensure compliance with legislation and company policy and procedure
  • Cooperating with external and internal auditors and clearing any queries resulting in the audit report. 

Board meeting documents compilation 

Testation reports adhered to according to policy and procedure 

Tax

  • All tax computations are completed and submitted according to policy and procedure and within required  deadlines
  • All statutory payments for the company are made on or before due date
  • Preparation of tax report and submission to tax authority and CTO tax group 

Treasury

  • Administering foreign exchange and bank relations for security of funds to meet the Company’s cash flow need and minimize finance cost
  • Forex revaluation reports preparation and comments provided
  • Optimised currency exchanges
  • Cash flow management and forecast
  • Financing sourced cost effectively 
  • Managed cost of finance 
  • Treasury report – forex analysis, variation in products, reporting on requests for disbursement of funds
  • Ensure product loan maintained at minimum levels-  

Business plan

  • Develop business plan local framework, timetables and workflow for financial systems information
  • MMR management in term of comments and analysis 

Managed AR/credit

  • Managing the process of recording and tracking trade receivables from customers extended credit and overall activities involved in handling of cash flow.
  • Manage TAR to ensure compliance with LOAs 

Stocks

  • Inventory management to ensure minimal effect on the stock holding period 

Litigation

  • maintain litigation register and submit report within required deadline 

Contract Management

  • maintain contract register with expiry dates and review accordingly to ensure compliance with company policy 

Vendor management

  • maintain vendor register, approval of new vendors, tender procedure adhered to 

Staff roles are clearly defined (business processes and job profiles in place and aligned) 

Monitoring cell phone allowance and travel expense spend 

Insurance renewal and review for company assets (motor vehicles, equipment, product) 

Performance contracts in place and aligned to business processes, strategy and business plan.

Individual performance in place for all staff and evaluations conducted and documented in line with business requirements and processes

Team achieves the agreed levels of performance 

No unresolved employee disciplinary and grievance action 

Enhance and disseminate safety culture 

No audit findings 

No legal liability 

 Relevant Context

  • Engen policies and procedures
  • Engen values
  • Petroleum industry regulatory framework
  • Corporate Governance
  • Deadline driven
  • Compliance
  • Confidentiality and business ethics
  • Managed staff to deliver quality service to customers
  • Fixed asset management

Qualification Title / Equivalents:

  • Bachelor’s degree and accounting qualification (ACCA)

Work Experience:

  • 5 years plus

Knowledge:

  • Engen Policies & procedures
  • Corporate governance
  • Petroleum industry regulatory framework
  • General knowledge of HSEQ
  • Broad knowledge of the business
  • Deadline driven
  • Confidentiality
  • Compliance
  • Financial Accounting
  • Management Reporting
  • Tax
  • Treasury

Practical Skills:

  • Negotiation skills
  • Basic business principles
  • Good presentation & communication skills
  • Analytical skills
  • Self-motivator
  • Ability to work with people of different levels
  • Leadership
  • Financial and Managerial accounting principles and practices
  • SAP system knowledge and application
  • Advanced computer literacy especially Excel, Powerpoint and VBA programme (financial model)
  • Financial analysis and business reporting skills

Cognitive Skills:

  • Analytical skills
  • Strategic thinking
  • Problem solving
  • People management skills

Attributes

  • Vision & value orientation
  • Self-reliant, self motivated, self starter
  • Proactive
  • Persuasive
  • Flexible
  • Diligent
  • Dedicated
  • Integrity
  • Team player
  • Results driven
  • Consistency