Key Job Responsibilities |
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Staff Leadership and Management · Ability to work in a team · Responsible for self-learning and development · Ensure cohesive working with their functional area · Accountable for meeting and prioritising own targets/deadlines · Provide information to Manager on work accomplishments, individual/team challenges · Lead team meetings and contribute on specialist/technical areas when required |
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Governance
Adhoc and Operational Meeting · Works to achieve operational targets with significant impact on departmental results. · Set up and manage adhoc meetings for day to day operational requirements as and when required Escalations · Resolve escalations as per defined escalation/resolution procedures OpCo Operational · Design and implement operational changes and provide associated user impact assessment Performance · Improve productivity and quality through leading practice initiatives |
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Reporting · Provide inputs to the Manager (as required) relating to progress made within the department and in accordance with the measurement metrics set by the organisation |
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Operational Delivery
Transactional Processing • Deliver to KPI’s and SLA’s • Process Supplier invoices accurately and on time • Process payments accurately and on time • Verification of vendor master data • Maintain accurate records and history • Perform Supplier statement reconciliations as required • Perform General Ledger reconciliations to financial timescales
Customer Service • Be the first point of contact for all Accounts Payable query resolution • Deal with customers (suppliers or business users by telephone, face to face and via email) • Prompt response to enquiries • Embedding a customer service culture • Refer any unrelated/unresolved to right resource in a timely manner • Build strong relationships / Stakeholder Management • Support and share knowledge with colleagues • Provide general operational support within the team to enhance financial controls
Technical Competence • Understand entire end to end processes and owners for best practice • Ensure system functionality is fully utilized • Adhere to Data Protection regulations and practices
Control and Compliance • Operate within the business controls framework, following relevant process documents • Encourage compliance with internal and external customers to support process improvement within the AP Team • Work with business areas to improve data quality and suggest process improvements • Implement and follow through any changes to agreed standards and time scales • Setting Objectives and targets and conducting regular Performance Review with all AP
Key Performance Indicators · Optimising business processes and projects · Introduction of new initiatives · Enhancing stakeholder engagement · Demonstrating HT values |
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Role Dependencies HT Policies and Procedures |
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Stakeholders Landscape |
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Internal Stakeholders: Interaction and Relationship |
Project Directors, Managers and Supervisors Head of Operations & Projects Supply Chain Head of Finance |
Job Specifications/Minimum & Preferred Requirements |
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Education / Business Degree |
Bachelor’s Degree in Finance or related field |
Work Experience |
At least 5 year’s work experience in a similar role |
Industry / Certifications |
ACCA, ACA, CIMA, CPA |
Any other specifications |
Experience working in a large organisation/public listed organisation Advanced Excel user Experience consolidating multi-currency groups and of using a related tool, ideally Cognos Fluency in English desirable |
Competencies |
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Knowledge |
Reporting Accounting Cash Management Financial acumen Account closure Auditing Accounting Financial Systems savvy Order Processing/Invoicing Statistical analysis Planning and budgeting People Development |
Skills |
Attention to detail Culture and change champion Analytical thinking Results orientated Planning and organising Complex problem solving |
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