Accounts Payable Manager

Job Description

Key Job Responsibilities

Staff Leadership and Management

·       Ability to work in a team

·       Responsible for self-learning and development

·       Ensure cohesive working with their functional area

·       Accountable for meeting and prioritising own targets/deadlines

·       Provide information to Manager on work accomplishments, individual/team challenges

·       Lead team meetings and contribute on specialist/technical areas when required

Governance

 

Adhoc and Operational Meeting

·        Works to achieve operational targets with significant impact on departmental results.

·        Set up and manage adhoc meetings for day to day operational requirements as and when required

Escalations

·        Resolve escalations as per defined escalation/resolution procedures

OpCo Operational

·        Design and implement operational changes and provide associated user impact assessment

Performance

·        Improve productivity and quality through leading practice initiatives

Reporting

·        Provide inputs to the Manager (as required) relating to progress made within the department and in accordance with the measurement metrics set by the organisation

Operational Delivery

 

Transactional Processing

•          Deliver to KPI’s and SLA’s

•          Process Supplier invoices accurately and on time

•          Process payments accurately and on time

•          Verification of vendor master data

•          Maintain accurate records and history

•          Perform Supplier statement reconciliations as required

•          Perform General Ledger reconciliations to financial timescales

 

Customer Service

•          Be the first point of contact for all Accounts Payable query resolution

•          Deal with customers (suppliers or business users by telephone, face to face and via email)

•          Prompt response to enquiries

•          Embedding a customer service culture

•          Refer any unrelated/unresolved to right resource in a timely manner

•          Build strong relationships / Stakeholder Management

•          Support and share knowledge with colleagues

•          Provide general operational support within the team to enhance financial controls

 

Technical Competence

•          Understand entire end to end processes and owners for best practice

•          Ensure system functionality is fully utilized

•          Adhere to Data Protection regulations and practices

 

Control and Compliance

•          Operate within the business controls framework, following relevant process documents

•          Encourage compliance with internal and external customers to support process improvement

within the AP Team

•          Work with business areas to improve data quality and suggest process improvements

•          Implement and follow through any changes to agreed standards and time scales

•          Setting Objectives and targets and conducting regular Performance Review with all AP

 

Key Performance Indicators

·        Optimising business processes and projects

·        Introduction of new initiatives

·        Enhancing stakeholder engagement

·        Demonstrating HT values

Role Dependencies 

HT Policies and Procedures

Stakeholders Landscape                                

Internal Stakeholders: Interaction and Relationship

Project Directors, Managers and Supervisors

Head of Operations & Projects

Supply Chain

Head of Finance

Personal Specification

Job Specifications/Minimum & Preferred Requirements

Education / Business Degree

Bachelor’s Degree in Finance or related field

Work Experience

At least 5 year’s work experience in a similar role

Industry / Certifications

ACCA, ACA, CIMA, CPA

Any other specifications

Experience working in a large organisation/public listed organisation

Advanced Excel user

Experience consolidating multi-currency groups and of using a related tool, ideally Cognos

Fluency in English desirable

Competencies                                                                                                                  

Knowledge

Reporting

Accounting

Cash Management

Financial acumen

Account closure

Auditing

Accounting

Financial Systems savvy

Order Processing/Invoicing

Statistical analysis

Planning and budgeting

People Development

Skills

Attention to detail

Culture and change champion

Analytical thinking

Results orientated

Planning and organising

Complex problem solving

Employer

Sector

Telecommunications

Function

Finance

Country

Job Level

Mid-Senior Level

Salary

Competitive