Accounts Payable Manager

Key Job Responsibilities

Staff Leadership and Management

·       Ability to work in a team

·       Responsible for self-learning and development

·       Ensure cohesive working with their functional area

·       Accountable for meeting and prioritising own targets/deadlines

·       Provide information to Manager on work accomplishments, individual/team challenges

·       Lead team meetings and contribute on specialist/technical areas when required

Governance

Adhoc and Operational Meeting

·        Works to achieve operational targets with significant impact on departmental results.

·        Set up and manage adhoc meetings for day to day operational requirements as and when required

Escalations

·        Resolve escalations as per defined escalation/resolution procedures

OpCo Operational

·        Design and implement operational changes and provide associated user impact assessment

Performance

·        Improve productivity and quality through leading practice initiatives

Reporting

·        Provide inputs to the Manager (as required) relating to progress made within the department and in accordance with the measurement metrics set by the organisation

Operational Delivery

Transactional Processing

•          Deliver to KPI’s and SLA’s

•          Process Supplier invoices accurately and on time

•          Process payments accurately and on time

•          Verification of vendor master data

•          Maintain accurate records and history

•          Perform Supplier statement reconciliations as required

•          Perform General Ledger reconciliations to financial timescales

Customer Service

•          Be the first point of contact for all Accounts Payable query resolution

•          Deal with customers (suppliers or business users by telephone, face to face and via email)

•          Prompt response to enquiries

•          Embedding a customer service culture

•          Refer any unrelated/unresolved to right resource in a timely manner

•          Build strong relationships / Stakeholder Management

•          Support and share knowledge with colleagues

•          Provide general operational support within the team to enhance financial controls

Technical Competence

•          Understand entire end to end processes and owners for best practice

•          Ensure system functionality is fully utilized

•          Adhere to Data Protection regulations and practices

Control and Compliance

•          Operate within the business controls framework, following relevant process documents

•          Encourage compliance with internal and external customers to support process improvement

within the AP Team

•          Work with business areas to improve data quality and suggest process improvements

•          Implement and follow through any changes to agreed standards and time scales

•          Setting Objectives and targets and conducting regular Performance Review with all AP

Key Performance Indicators

·        Optimising business processes and projects

·        Introduction of new initiatives

·        Enhancing stakeholder engagement

·        Demonstrating HT values

Role Dependencies 

HT Policies and Procedures

Stakeholders Landscape                                

Internal Stakeholders: Interaction and Relationship

Project Directors, Managers and Supervisors

Head of Operations & Projects

Supply Chain

Head of Finance