CiA London 2014_Oceaneering_Administration Assistant

PRINCIPAL DUTIES, RESPONSIBILITIES AND ACCOUNTABILITIES:

 Provide assistance to the DTS Service Line with the following:

Arranging crew change flights.

Bids and proposals: setting up bid numbers, creating quotes, tracking bids and processing paperwork.

Training: booking training courses, updating training matrix and logging all certificates/credits on LMS (Learning Management System).

Core process champion:  work on improving the training process further.

Logging correspondence in PDM (Project Data Manager).

Keeping records and files in hard and electronic copy up-to-date.

Photocopying.

Producing and compiling CDs.

Electronically archiving email correspondence.

T&L (Time & Labour) Administrator: helping personnel with any problems that may occur and working alongside the T&L group to clear exceptions.  Completing timesheets for personnel with little or no network access.

Completing paperwork for equipment movements and logging all in TPM (Tool Pool Manager)

General

Assist with any other duties as and when required.

Undertake specific projects as instructed by management.

Safety

Ensure that the Safety policies and procedures are understood and adhered to so far as is reasonably practicable in order to ensure a safe working environment.

Other

Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems.

Perform assigned tasks with due diligence.

Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment.

QUALIFICATIONS & TRAINING:

Standard grade passes at level 3 or above, or equivalent qualifications, including English (Essential)

Secretarial/Business Studies qualification (Preferred)

EXPERIENCE:

 WORK

Ability to work using own initiative  ( Essential ) 

Minimum of 1 year’s previous administration experience, either in an office or travel

related work environment  ( Essential ) 

SOFTWARE

Competent Computer Skills ( Essential ) 

MS Word ( Essential ) 

MS Excel ( Essential )

MS Power Point ( Preferred ) 

Google Mail  ( Preferred ) 

PDM (Project Data Manager)  ( Preferred )                   

Para recrutar para esta e outras oportunidades interessantes, a Oceaneering irá participar no Fórum Careers in Africa London em Maio de 2014.

Os candidatos seleccionados serão contactados por um dos consultores da GCC dentro de duas semanas após a candidatura. Os candidatos bem-sucedidos terão a oportunidade de conhecer os HR Managers e os Line Managers durante o Fórum Careers in Africa.


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