Purpose of Job
To manage archive assignments as per approved Exim Standard Operation Procedures with due care and diligence including planning, controlling, reporting and follow up of issues raised during banking operations.
Responsibilities
- Maintenance of Register for all documents processed at Archive
- See that the staff in the unit are made aware of the existing processes and adhere to the same
- Arrange for shifting of documents from Branches to the central archive in a structured manner and as per the Bank`s policy
- Ensure the Central archive secure including working CCTV and Fire devices
- Maintenance and reconciliation of sending / retrieval registers
- Ensure documents are sent and stored properly at the Archive • Ensure proper retrieval of documents from Archive
- Follow up of documents retrieved from archive with relevant departments
- Ensure timely closure of audit issues if any
- Prepare and submit to Senior Manager-CBO any daily/Monthly/Quarterly reports as per the formats designed by the SM-CBO
- Minimize customer Internal/External customer complaints by ensuring the SLAs are adhered to
- Perform any other duty as assigned by the CBO management
Interaction with Others
- Internal- regular contact with SM – CBO, GHO, Branch Managers, Senior Management and Auditors.
Skills
- Working knowledge of banking operations, risk and the business controls environment
- Strong banking controls experience
- Sound understanding of planning, processes, finance, contracts and operational controls
- Ability to engage internal customers in the centralization process
- Experienced with expert knowledge of banking standard operations procedures and Centralization techniques together with commercial awareness.
- Experience in leading, managing and motivating a team of experienced operational staff
- Understanding of compliance surrounding a banking sector
- Experience in analysing banking operations, identifying gaps and exposure in the business and presenting to Senior Management
- Strong business awareness, sound reporting skills and the ability to work under own initiative
Qualities
- Good business skills in key risks facing the bank and mitigating controls.
- Understanding of regulations, compliance and best practices surrounding banking sector.
- Adherence to the Exim Bank Tanzania Limited policies and procedures
- Excellent interpersonal skills, strong relationship management skills and a confident communicator • Can work independent at minimal supervision, objectively and result oriented.
- Team Player
- Eliminate waste of whatever form, keen on streamlining business process to attain efficiency and continuous improvement of bank’s control environment.
Other
- Carry out work in accordance with the banks procedures
- Perform the assigned tasks with due diligence
- Eliminate waste of whatever form, suggest the use of new practices and contribute to the continuous improvement of the bank