Overall Purpose of the Job
To provide an effective and efficient HR support to all employees and management in Angola. Ensuring adherence to Group HR Policies and Procedures and aligning it with the Angolan law and assisting with any ad hoc HR Projects.
Principal Accountabilities
1. Co-ordinate country manpower plans so that the country will achieve its short and long term objectives.
2. Work with country manager to develop a country succession plan.
3. Recruitment and selection i.e. overseeing the recruitment and selection process, assisting with advertising, interviewing, reference checks, etc.
4. Carry out induction on all new employees (i.e. compliance induction checklist, explain the breakdown of the payslip, pay date, completion of leave forms, timesheets, arrange an HSE/QC induction with the HSE/QC representative, etc)
5. Oversee and assist with the completion of the appropriate administration paperwork for new hires, transfers, promotions, leavers and any other contractual issue for national employees. Ensure that documentation has gone through the necessary approval process.
6. Oversee the HR record system/database and ensure that it is maintained and kept up to date (i.e. electronic and hard copy of the personnel files).
7. Provide training to line managers on the appraisal and performance management process. Monitor the return of annual appraisal forms and forward to Region HR for input on oracle. Retain copies for local file.
8. Ensure timeous feedback on monthly HR /ad hoc reports.
9. First point of contact for employees’ HR queries. Provide guidance to Managers/Supervisors regarding the interpretation of Legislation and Company Policies.
10. Develop and provide advice on any country specific policies required that are not covered by Group standards in order to comply with country legislation and ensure Corporate approval.
11. Ensure that line management is trained/briefed on HR policies for country and that they are implemented consistently.
12. Advise and assist with the management of the disciplinary and grievance process and training of the line managers on the process.
13. Review the local national salary and benefits levels against competitors to ensure Expro remains in a competitive remuneration position.
14. Co-Ordinate the termination/resignation process.
15. Overseeing/Collate timesheets and dealing with Payroll on all salary issues. Ensure all relevant HR documentation is forwarded to payroll on receipt of the appropriate approval.
16. Deal with Government Representatives for work/resident permits (carte de sejour) for all expats and rotational employees. Ensure that the local needs of expat staff are catered for and their understanding of expat policies.
17. Responsible for providing guidance/assistance and training of the HR Administrator.
18. Develop, co-ordinated and update Employee Handbook.
19. Liaise with the Learning and Development department.
20. Completion of ad hoc projects as required.
Job Context and Main Activities
The jobholder works closely with supervisors and management to determine the priorities within Angola ensuring HR strategy is implemented. Policies may be needed within country not covered by Corporate, and these need to be developed for Corporate approval. Procedures and guidelines within Group Policy also need to be developed covering Recruitment, Training, Rewards, etc. These are presented to the Area HR Manager and Area Manager for approval. Communication and dissemination of HR Policies and procedures within Angola and ensure understanding and implementation. Provide support and guidance within legal framework to management.
Decision making Authority/Level of Supervision Required
The jobholder takes the decisions regarding the running of the HR department working within Region and Corporate HR guidelines. Recommends Country specific policy. Broad goals and objectives are agreed between Country Manager, Area Manager, Area HR Manager and Region HR.
Job Challenges
- To plan, record and progress continuous improvement of HR performance.
- To determine and execute the most appropriate recruitment and retention strategies for the area.
- Dealing with multiple languages/countries that are geographically spread.
Job Knowledge and Qualifications
- Attention to detail
- Computer literate
- Good communication, organisational and interpersonal skills.
- Confidentiality and tact when dealing with employees.
- Integrity and professionalism.
- Ability to speak, read and write in English and Portuguese
- Qualified in Human Resources to degree level with a minimum of 3 years HR experience.